Know exactly how many days everyone has.
Automatic accrual tracking for vacation, sick days, and PTO. Team members see their balance. Managers see everyone's. No more spreadsheet archaeology.
End the "how many days do I have left?" conversation
Someone wants to request vacation. First question: "How many days do I have left?" You pull up the spreadsheet — the one that's maybe current, maybe not. You scan for their name, look at the formulas, try to remember if you updated it after their last request.
Meanwhile, they're waiting. And when you finally give them a number, neither of you is completely confident it's right.
Automatic tracking changes everything. The system knows exactly how many days have been earned, used, and remain. Team members can check their balance anytime. No questions. No spreadsheet hunting. No uncertainty.
- Automatic accrual.
- Set accrual rates per category. Days accumulate automatically based on time elapsed since the accrual start date.
- Flexible periods.
- Accrue weekly, bi-weekly, monthly, or annually. Different categories can have different accrual schedules.
- Per-person start dates.
- Each team member can have their own accrual start date. Handle new hires and different tenure levels seamlessly.
- Balance visibility.
- Team members see their current balance when requesting time off. No guesswork about whether they have enough days.
- Automatic deduction.
- When time off is approved, the balance updates automatically. Used days are tracked precisely.
- Complete history.
- Every accrual and usage is tracked. When questions arise about balances, you have the full record.
Different categories, different accruals
Vacation Days
Accrue 1.25 days per month for full-time staff. Different rate for part-time. Tracks annual limits automatically.
Sick Days
Fixed annual allotment that resets each year. Or accrue gradually throughout the year. Your policy, your rules.
Personal Days
A simple annual bucket. Or tie it to tenure. Each category tracks separately.
Self-service balance checks
Team members log in and immediately see their current balances for each time-off category. When they go to request time off, they see exactly how many days are available. If they try to request more than they have, the system tells them. This self-service visibility eliminates the constant "how many days do I have?" questions.
Works with quota rules
Accrual tracking works seamlessly with smart rules. Set a maximum number of days that can be used in a date range, and the system enforces it against what's been accrued and what's been used.
For example: "Maximum 5 vacation days in December" — the system knows how many each person has used and how many they have left, and automatically prevents over-requests.